| Constitution |
| |
CONSTITUTION
OF THE ALUMNI ASSOCIATION
IGIT SARANG |
|
| |
| Name |
 |
The Alumni Association
of the Indira Gandhi Institute of
Technology Sarang (hereafter referred
to as the Association) shall function
through its registered office located
in the Institute academic building.
|
| |
| Organization &
Governing Body |
|
| President |
| The principal of the Institute shall
be the president of the Association.
|
| |
| Membership |
|
|
Membership
of the association is open to
all B.TECH and MCA students
passing out of the institute. |
|
The
members of the teaching staff
who do not belong to category
(a) can participate in the activities
of the association as associate
members. They will however not
be eligible to stand for election
to any post. |
|
Every
member of the association is
allotted a registration number
indicating branch and year of
passing on payment of life membership
subscription. |
|
| |
| Subscription |
|
One
can become a life member by
paying the life membership fee
(for that year of registration),
which changes from time to time. |
|
The
registration fee can be ratified
by the executive body. |
|
All
correspondence is to be addressed
to the secretary, Alumni Association,
IGIT Sarang, Dhenkanal-759146,
India. |
|
| |
| Office Bearers |
|
The following
shall be the office bearers constituting
the executive body who wil remain
responsible for the smooth functioning
of the association. |
|
President |
|
Vice
President |
|
Secretary |
|
Joint
Secretary |
|
Treasurer |
|
|
|
Ten other representatives
from amongst the members including
one from the associate members. Alumni
stationed outside Sarang and having
considerable number at that station
can form a local chapter. That chapter
shall intimate its activity to the
parent body. The chapter should be
in continuous touch with the latter
for different programmes. |
| |
| Power & Privileges
of Office Bearers |
|
|
PRESIDENT |
| |
|
The
president of the association
shall remain the final
authority for giving ruling
on all matters of the
institute. |
|
All
matters passed in the
meeting of the association
including the elections
are to be formally approved
by the president. |
|
The
president will preside
over the annual meeting
of the association. |
|
All
funds are to be deposited
in the account of the
alumni association in
the bank which is being
jointly operated at present
by the vice president
and secretary of the association. |
|
|
|
SECRETARY |
| |
|
The
secretary shall remain
responsible for organizing
and keeping minutes of
all proceedings of the
meetings whether annual
or occasional in consultation
with the president. |
|
Secretary
shall maintain the stock
register for valuable
assets of the alumni association. |
|
The
secretary should prepare
annual budget and budget
for other activities and
functions of the association
which should be approved
in the executive body. |
|
The
secretary should keep
in touch with different
chapters and interact
with them on various activities
both ways. |
|
|
|
VICE PRESIDENT |
| |
|
Vice
president shall preside
over the meetings for
all purposes in the absence
of the president. |
|
|
| |
JOINT SECRETARY |
| |
|
Joint
secretary shall assist
the secretary in all his
activities and shall remain
in charge of secretary
in the latter's absence. |
|
|
|
TREASURER |
| |
|
The
treasurer shall maintain
a cash register and update
the transactions made
on the account of the
association. |
|
|
|
EXECUTIVE COMMITTEE
REPRESENTATIVES |
| |
The representatives shall take
part in the discussion of the
executive council meeting for
the planning and organizing various
activities as follows |
| |
|
To
draw programmes and action
plan for the year. |
|
To
prepare and approve annual
budget. |
|
Review
of the receipt and expenditures
of the association |
|
To
prepare and take steps
in forcing the aim of
the association. |
|
To
interact with the institute
of any organization for
the betterment of the
institute as well as career
prospect of the students. |
|
To
raise funds for the development
of the organization by
liasoning with different
bodies. |
|
To
organize seminar / workshop/
conference for the benefit
of student community. |
|
|
| |
| Annual Meeting |
|
|
The
annual meetings shall take place
once in a year. |
|
The
elections of the office bearers
are to be completed in one of
the sitting of the annual meeting. |
|
The
financial position and budget
of the association should be
discussed and ratified by the
general body in this meeting. |
|
The
handing over of charges of the
office bearers are to be made
and a rough programme of the
commencing year shall be worked
out. |
|
| |
| Amendments to the
Constitution |
|
Amendment
proposal for the alteration
or addition in constitution
can only be discussed in the
annual meeting. |
|
Any
proposal for alteration of addition
to the constitution can only
be accepted if majority members
present in the meeting vote
in favour of the amendment. |
|
Accepted
amendments shall be intimated
to all members / sub-centers
before the next annual meeting
of the association. |
|
| |
|
